Staff Accountant - Accounts Payable

To apply: 

• Interested candidates should: (1) email their resume to jobs@fourthchurch.org and (2) include their salary requirement in the body of the email.
• Email subject line should read Your name/Staff Account-Account Payable.
• No phone calls, please.
• Fourth Presbyterian Church/Chicago Lights seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.


Summary

Fourth Presbyterian Church seeks a Staff Accountant for the second largest Presbyterian church in the United States and its sister non-profit organization, Chicago Lights. Working with the Director of Finance and two additional Staff Accountants will assist with all activities related to day-to-day accounting, account reconciliations, and take the lead on all accounts payable functions. They will also develop business processes and accounting policies to maintain and strengthen internal controls.

Staff Accountant Overview
The Staff Accountant (Accounts Payable) ensures vendors are paid for services rendered. The primary duties for this role include processing check requests and invoices, responding to inquiries, maintaining Accounting department systems, and completing 1099 statements.


Schedule

Full-time, 40 hours per week (9am-5pm). Monday - Friday with a Hybrid schedule allowing to work remotely Monday, Tuesday, and Friday. Must be available to work on-site Wednesday and Thursday. Depending on the volume of work and holidays this schedule may change and the incumbent must be available to work on-site additional days.


Essential Functions

Under the Director of Finance’s direction, the Staff Accountant will coordinate all the accounts payable activities. Duties include but are not limited to the following:
• Opens, sort mail and review incoming emails for invoices for payment processing.
• Verify all invoices / check requests have proper account codes and manager approval and corresponding back-up documentation.
• Process invoices in Sage Intacct accounting system for payment and submit for approval.
• Set-up ACH and wire transfers in compliance with company policies and payment terms.
• Reviews final disbursement registers to ensure correct remit to address as well as appropriate disbursing bank account.
• Ensure payments are recorded in the appropriate general ledger account and that all liability accounts associated with accounts payable are reconciled, adjust, and maintain balance sheet accounts such as prepaid expenses, accounts receivable, accrued expenses, accounts payable and fixed assets.
• Prepare AP accrual entries for selected accounts and track status.
• Provides customer service to internal and external customers that include providing payment information when needed; contacting user departments on invoice discrepancies and documentation or assisting in resolving invoice or payment issues.
• Maintain vendor files including W-9s, and service agreements and prepare 1099 for vendors.
• Serve as a back up for recording payroll and benefits entries.
• Prepare journal entries for month-end close.
• Track capital campaign expenses.
• Participate in the annual forecasting/budgeting processes.
• Assist with the year-end external audit and reporting processes.
• Assist in maintaining a control environment through proper documentation and internal controls.
• Perform other duties as assigned or requested.


Qualifications and Experience

• Bachelor's degree in Accounting or Finance is required.
• A minimum of three years of accounts payable experience; non-profit is highly preferred.
• A minimum of two years experience processing accounts payable in a computerized accounting system such as Intacct, Great Plains, Quickbooks, etc. is required.
• Experience using Sage Intacct is highly preferred.
• Proficiency in Microsoft Office Suite, including Excel (pivot tables, v-lookup, etc.) is required.
• Thorough understanding of accounting, quality work-conscious, and detailed-oriented is required.
• Excellent interpersonal skills with high initiative flexibility and team approach; must be comfortable working with the staff at all levels across the organization.
• Thorough, quality-conscious, and detailed-oriented.
• Demonstrates job competencies in the following areas:
o problem-solving, innovation/creativity, and adaptability.
o oral and written communication.
o teamwork, judgment, planning/organizing, and initiative.
o productivity, high energy and self-motivation, and professionalism.
o attendance/punctuality and dependability.
o achievement-oriented with assignments and financial accountability.
• Commitment to equity and social justice and proven ability to thrive in a diverse, equitable, just, and inclusive environment.
• Comfort working in a faith-based, multi-cultural, and diverse organization.


Physical Requirements

The physical demands and work environment described here represent those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with different abilities to perform essential functions.
• Must be able to view, read, and navigate a computer screen during scheduled work time.
• Must be able to lift 20 pounds at times.
• If the current health conditions dictate, one must be able to participate in online virtual communications, including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
• Smoke- and drug (illegal or recreational)-free environment.
• Fourth aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
• This role routinely uses standard office equipment such as computers, phones, and scanners. The employee is regularly required to communicate effectively via computer, via phone, and in person.
• Fourth Presbyterian Church’s & Chicago Lights offices are located in downtown Chicago.


COVID-19 Considerations

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from Fourth Presbyterian Church or Chicago Lights, you will be required to share proof of a COVID-19 vaccination. This requirement is subject to accommodation in compliance with applicable laws.

EEO Statement
Fourth Presbyterian Church is committed to equal employment opportunity for all qualified applicants and employees, without regard to race, color, citizenship status, national origin, ancestry, sex, sexual orientation, pregnancy, gender identity and/or expression, age, creed, physical or mental disability, genetic information, marital status or familial status, veteran status, military status, source of income, political affiliation or any other factor protected by law. We intend that all qualified applicants be given equal opportunity, and that selection decisions be based on job-related factors.


To apply: 

• Interested candidates should: (1) email their resume to jobs@fourthchurch.org and (2) include their salary requirement in the body of the email.
• Email subject line should read Your name/Staff Account-Account Payable.
• No phone calls, please.
• Fourth Presbyterian Church/Chicago Lights seeks to fill this position as soon as possible and will work actively to build a diverse pool of candidates.

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